Communication. TechRepublic Premium editorial calendar: IT policies, checklists, toolkits, research for download, IT job and salary guide (TechRepublic Premium), 20 work-from-home remote jobs with salaries over $100,000, How to keep your staff motivated and engaged (free PDF), Why planning is the most critical step in project management, How to write a more effective project charter, How to manage file versions in Google Docs, Sheets, and Slides, 5 ways to keep people interested and engaged during meetings, Project management tips: Five ways to keep your project and your team on target. The first is the project management plan. Progress reports are also vital in keeping all stakeholders up-to-date with how the project is progressing, and whether it is on time, on budget, meeting the quality specifications necessary, and, above all, meeting the intended goals and expected deliverables. A project proposal starter template is available on this site. An important clarification in the PMBOK is the distinction between the project management plan and the various project documents the project manager may utilize in helping manage the project. Project Management Phases: Exploring Phase #1 – Initiation. How to effectively deal with potential risks is always of significant concern to any project manager and their team. Project Management Process – Phase 4 – Closing – Archive Project Documents (#29 in the Hut Project Management Process) By John Filicetti. The two key project management documents during this phase are: 1. Careful project planning and execution rest on having talented project managers and the right techniques and tools. Between the beginning and end points, the project can be divided into four phases... 1. The Project Management Institute (PMI) originally developed these five phases. SEE: IT project cost/benefit calculator (Tech Pro Research). ALL RIGHTS RESERVED. There are two project planning documents created in the Planning phase. Collected documents are finalized. Planning. 3. Closing a Project or Phase “Close Project or Phase is the process of finalizing all activities for the project, phase, or contract.. Project Initiation Phase – a project is formally started, named, and defined at a broad level during this phase. In addition to these six vital project management documents, there are of course other necessary documents for successful project execution. © 2020 ZDNET, A RED VENTURES COMPANY. An appropriate response to the need is documented in a business case with recommended solution options. Description. The project management life cycle is really just a highfalutin way of describing the life of a project. Follow-up phase; Figure 1: Project management in six phases, with the central theme of each phase. Execution is all about building deliverables that satisfy the customer. Project management plan. Ad hoc reports whenever a stakeholder asks for something. A component of the project management plan, this document describes how risk to the project’s success factors will be managed. Project ClosureLet's take a closer look at each phase of the project life cycle. The project deliverables are produced and delivered to the project sponsor (or whomever they are produced for). Project Management Made Simple. Here are some of the documents a PM will create during this phase to ensure the project will stay on track: Scope Statement – A document that clearly defines the business need, benefits of the project, objectives, deliverables, and key milestones. This is a huge document. Analyze the documents and identify the deliverables. Below is a list of those documents, the role they play, and why each one is necessary for managing project activities and providing necessary deliverables. How bug bounties are changing everything about security, The best headphones to give as gifts during the 2020 holiday season, A project statement of work that references the business need, product/service scope, and strategic plan, The business case for the project that details the demand, customer requests, technologies, legal and social requirements, Any necessary agreements that define the goals or intent of the project. The 5 phases of project management include initiation, planning, execution, monitoring, and project closure. TechRepublic Premium: The best IT policies, templates, and tools, for today and tomorrow. Project managers must compile all the information gathered during the analysis phase and produce three documents to guide the rest of the project. Once you have completed the required project documents, you need a management system to make sure the team is using the right templates and are keeping documents up-to-date. Any outstanding risks, issues and actions at the point of closure. Wasted money and resources can be prevented with effective project management, as 57% of unsuccessful projects fail due to communicati… A successful project requires a detailed and well-planned Project Management Plan. Discover the secrets to IT leadership success with these tips on project management, budgets, and dealing with day-to-day challenges. The project management life cycle describes high-level processes for delivering a successful project. 2. Final versions of the project management plans and all necessary documents about the project are archived in the company records. Grab document templates for these nine project documents. The project manager produces regular status updates according to the requirements of the project management plan. Project Status Updates. Executing 4… This essential document can save organizations, project managers and their teams, sponsors, and stakeholders significant grief. Every project has a start and end; it’s born, matures and then “dies” when the project lifecycle is complete.
2020 project management documents by phase